Privacy Policy

This privacy policy sets out how we protect and manage any personal identifiable information and/or data that is held as a result of any dealings you may have with Climate Law and Policy in compliance with GDPR.

Climate Law and Policy is an independent women-owned and run international advisory organisation. We seek to provide strategic legal and policy solutions to accelerate the transition to a net zero, climate resilient future. We do this by delivering fit-for-purpose, tailored, and strategic climate related legal and policy advice to governments, multilateral organizations, non-governmental organizations, and private corporations.

Climate Law and Policy is committed to protecting data and respecting the privacy of any persons we deal with. This Privacy Policy explains what data we collect, why and what we do with it. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy policy.

Security

Climate Law and Policy is committed to ensuring that your data is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.

Visiting our website

When someone visits www.climatelawandpolicy.com we use Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the numbers of visitors to various parts of the site. This is to help us improve our website experience for you the user as well as the services we offer. This information is processed in a way that does not identify anyone. If we do want to collect personally identifiable information through our website, we will be up front about this and clearly state what we will use it for.

Our website may contain links to other websites of interest. Please note that once you leave our website we have no control over other websites and cannot be held accountable for any aspect of data privacy and protection.

Use of cookies

Our website uses cookies, as almost all websites do, to help provide you with the best experience we can. Cookies are small text files that are placed on your computer or mobile phone when you browse websites. We do not use cookies to:

Collect any personally identifiable information (without your express permission)
Collect any sensitive information (without your express permission)
Pass personally identifiable data to third parties

Areas of our work where we collect personal identifiable information and data

Clients and Business Contacts

Climate Law and Policy processes personal data about contacts of existing and potential clients and/or any individuals associated with them through emails, by phone or electronic calendar invites. We process this personal data solely for the purposes of our business contract and on the basis that it is in our legitimate interests to do so (i.e. to ensure that we can manage our relationship with our clients). This information will be retained securely for as long as necessary for the purposes set out for that business contract.

Personal Data, such as emails or phone numbers, will never be given or shared with 3rd parties without express permission and only then will it be given if there is a business case for doing so.

If you provide personal information to Climate Law and Policy for any of our projects that include bank details, we have an additional layer of security specifically to protect this information internally.

In addition, we also have in place procedures and measures to manage and protect commercially confidential information we are required to handle through delivering our services to clients.

These are normally dealt with through specific NDAs and contractual agreements as required.

Social media

We use third party providers as LinkedIn to manage our social media interactions and they all have their own privacy policies. If you contact us via social media, we will use your social media handle and name, together with any other personal data you provide in your communication, to respond to your correspondence. We do this on the basis that it is in our legitimate interests to do so to make sure that we handle correspondence appropriately.

Careers – Job applicants, Current and Former Employees

Climate Law and Policy is the data controller for all information you provide during the processes of recruitment and employment.

We will only collect the information we need to progress and assess your application during the various recruitment stages; this may include from third parties such as recruitment agencies. This will only be used to progress and assess your application and we do this on the basis that it is necessary to take steps at your request to decide whether to enter a contract with you.

If you are not successful in your application, any recruitment documentation not required is confidentially destroyed and/or electronically deleted at the end of each piece of recruitment.

Your rights in respect of Personal Information

You may request details of personal information which we hold about you by emailing info@climatelawandpolicy.com

You have the right to ask us to correct inaccurate personal data that we hold about you. If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

Climate Law and Policy may change this policy from time to time and update this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 5^th July 2022.

You also have the following rights in relation to your personal data:

A right to ask us to erase personal data in some circumstances.
A right to object to the processing of your personal data where we process it on the basis of our legitimate interests.
A right to ask us to restrict the processing of your personal data in some circumstances.
A right to ask us to erase your personal data in some circumstances.
A right to opt out of direct marketing.
A right not to be subject to wholly automated decisions that have significant effects on you.

Sharing of Personal Information

We will be required to share your personal data with third parties in some circumstances. These include:

third party service providers, such as IT suppliers, hosting providers and web developers, for the purposes of allowing them to perform their services for us;
prospective or actual purchasers of all or any part of our business;
law enforcement agencies, regulators and government bodies where required and were permitted by laws.

Apart from this, we will not share your information without your consent

Retention of Personal Information

We will retain your personal information for as long as is necessary for the purposes for processing. unless a different retention period is set out above, we will retain your personal information for 7 years.

Questions

If you have any questions about the processing of your personal data, please contact us at info@climatelawandpolicy.com